Now more than ever before, document management is a crucial component of every Infrastructure initiative, whether you are managing the documents associated with existing structures or building new ones. In a variety of organizations, Synergis Adept helps increase efficiency and reduce waste.
United States Coast Guard Leverages Data using Synergis Adept
While most of us think of the Coast Guard mainly for its maritime duties, few realize how much infrastructure comes under their jurisdiction, and must be managed, with maintenance planning and emergency response plans. Their shore plant is worth $US7.6 and consists of 8,700 buildings, 15,000 structures spread across 1,800 sites. To manage the drawings associated with these assets, in 1998, the Coast Guard standardized on Adept.
Electronic Assets Available Anytime/Anywhere
Moving forward at the pace of the Internet, Coast Guard technology practices are increasing at an accelerated rate. Until recently, the only way to get facility drawings and documents is to be at the particular site where they are located. For example, the drawings and documents that describe facilities at Kodiak are located at that facility. That makes sense for immediate access to local documents, but as headquarters needs information about facilities Coast Guard-wide, these distributed documents are hard to locate.
Customer Success Story
Adept Document Management at the heart of the Coast Guard's Data
A new initiative, Shore Facility Capital Asset Management, SFCAM, is changing that. Coast Guard Staff will soon have the same access to these electronic documents across the Coast Guard Data Network as they now have at local facilities. Centralizing the valuable assets of many facilities into one location, and then making them accessible to authorized staff via an Intranet located anywhere across the country is the next step. The Civil Engineering Technology Center (CETC) is coordinating and hosting this effort. And with the creation of the Department of Homeland Security, managing the documents of 22 agencies becomes more important.
Says Paul Herold, director of the CETC, "A lot of what we're doing right now is getting more data into Adept. Because if we know we have it in Adept, then we know we have pockets of metadata that can be used to share and retrieve. And with Adept's open architecture we can share this data back to other systems."
The next step is to extend data being stored in Adept to include geospatial data and satellite imagery. Once this work is completed, the Coast Guard's Capital Asset Management Portal lets you look up documents graphically using the geospatial imagery, traditional keyword search or related project or site information. Adept expands the ability of the Coast Guard to exploit the data it manages.
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